Project Management News Digest from PM Advisor

In this latest roundup of news from the world of project, program and portfolio management we highlight news and articles which have caught our eye recently.

Daptiv

Project management company Daptiv sells to Changepoint

GeekWire

Blair Hanley Frank reports that Daptiv Solutions, a Seattle-based project portfolio management company, has been acquired by Changepoint, a Toronto company that builds professional services automation software.

Fine-tuning your project management style: 4 tips on how to successfully blend Agile, Waterfall methodologies

FierceCIO

Eric Morgan argues that organisations with successful development cycles appear to employ a mix of agile and waterfall. He offers 4 tips for harmonisation without sacrificing visibility or productivity:

  1. Transition slowly
  2. Provide professional training
  3. Allow teams to communicate across methodologies
  4. Speak a language everyone understands

Agility in project management requires a fully functioning eye

CapGemini Blog

Henk-Jan van der Klis looks at how to breakdown the 46 IPMA PM competence elements into 3 groups – behavioural, technical and contextual and focus on leadership.

Five Project Management Blunders (and How to Avoid Them)

SiteProNews

Sean Crafts shares 5 common mistakes and suggests what to do to avoid them in your projects:

  1. No clearly defined scope of work
  2. Project delays
  3. Team member roles not clearly defined
  4. Lack of communication
  5. Project managers are unprepared to face challenges

Updatey

Updatey v2 Goes Live

Updatey Blog

With Updatey version 2, you’ll see improved performance, design changes, and most excitingly, the Workspace and a new Dashboard.

The Purpose Of Guiding Principles in Project Management

Herding Cats

Glen Alleman explains that these 5 guiding principles define the key criteria for making decisions about the application of a project’s Practices and Processes:

  1. Goal
  2. Plans
  3. Resources
  4. Risk
  5. Measures

Why Every Employee Needs to be a Project Manager

IDG Connect

Eric Morgan from AtTask argues that in the aftermath of the global recession all employees are now required to act and think as PMs. This means embedding PM skills at every level and preparing the workforce for decentralised project management.

Managing Agile Teams with Project Managers

InfoQ

Ben Linders offers his views and those of 3 bloggers on this often controversial subject.

PMI

Reenergizing Project Managers

PMI

PMI observe that organisations go to great lengths and considerable cost to find the right project practitioners. However many can slide into mediocrity if interest in the work wanes. A disengaged project manager can lower team morale, blow budgets, delay schedules and eat up a supervisor’s time and attention. By noticing and addressing the problem early, organisations can refresh a practitioner’s engagement levels — and keep performance on track. Their suggestions:

  • Recognise red flags,
  • Confront the issue head on,
  • Assess skills,
  • Assign a mentor, and
  • Follow-up.

Trello

Project and Task-Management Tool Trello Hits 5 Million Users

Mashable

Trello, the web-based visual task-management system, announced recently that it now has more than 5 million users.

Project Risk Management – 10 Golden Rules

International Business Times

International Business Times suggests 10 golden rules for ensuring that risks are adequately managed in projects:

  1. Make risk management part of your project
  2. Identify risks early in your project
  3. Communicate about risks
  4. Consider both threats and opportunities
  5. Clarify ownership issues
  6. Prioritise risks
  7. Analyse risks
  8. Plan and implement risk responses
  9. Register project risks
  10. Track Risks and Associated Tasks

APM Logo

Wellingtone and APM partner on career service for profession

APM

Dayner Proudfoot announces that Wellingtone and APM have formed a unique alliance to provide a career development service to the project management profession.

5 Project Portfolio Management Apps That Give You ‘The Big Picture’

Business2Community

GetApp suggest 5 portfolio management applications:

  1. AtTask
  2. Mavenlink
  3. EPM Live
  4. Clarizen
  5. Wrike

5 Best Project Management Tools for Small Businesses

Yahoo

Kathleen Olson recommends the 5 best PM tools for small businesses:

  1. Asana
  2. Casual
  3. Basecamp
  4. Apollo HQ
  5. Flow

Movidiam: New Networking & Project Management Platform for Filmmakers

Cinema5D

Ethan Vincent reports that there is a new online platform called Movidiam which aims to be a creative network that allows brands, agencies and filmmakers to connect, collaborate and work together on films and projects.

Projectmates V13.0 Raises the Bar for Construction Project Management Software

Digital Journal

Systemates, Inc. recently announced the upgrade of Projectmates version 13.0, its best and most innovative version of Projectmates construction project management software to date. Enterprise ad hoc reports and dashboards were added to give clients unprecedented control over project data.

DICE Project Assessment Method

DICE is a change project assessment tool developed by the Boston Consulting Group.  It is a standardised way of assessing the likelihood of a project succeeding.

Embed from Getty Images

With something like ⅔rd of projects failing to meet their objectives, many organisations and PMOs often seek objective tools to help understand the likelihood of their projects meeting their objectives.  With this in mind and recognising the proven factors in project failure, BCG had the idea of “minimising that risk of failure, powerfully flipping the odds in favour of success”.

BCG’s experts have determined that the outcome of change initiatives is driven by four elements:

  1. the (D)uration of the project;
  2. the performance (I)ntegrity of the team;
  3. the organizational (C)ommitment to change; and
  4. the additional (E)ffort required of staff members.

Assessing projects against these four elements, which they call DICE®, can greatly help achieve successful change from initial idea to benefits realisation.

Their methodology for scoring and statistically analysing the dynamics of DICE®, thereby allows objective assessment of the likely outcome of transformation.

Using the tool on BCGs website allows rapid visual assessment looking like this:

 

Dice Example

Updatey Coming out of Beta

UpdateyWe originally posted about the Updatey beta back in early November 2013, observing that the British RawJam team lead by Benjamin Dell were going after 37Signals’ Basecamp space.

Since then there have been some significant strides forward, as you would expect as a Beta grows up. In late November we observed that Updatey was taking a slightly different angle to the typical project collaboration tool. The Updatey team have realised that where many collaboration tools lack strength is in serving the broader project stakeholder team need for a high level view of the project status, whilst also supporting the core team in getting the job done with the basic functionality you’d expect.

Since then they’ve added solid integrations, not just with Basecamp, but also with Teambox and Pivotal Tracker. There is also a new automated weekly Highlight Report feature. As well as individual project managers loving the simplicity, we can see those with responsibility for programs or portfolios of projects to be quite excited.  The tool is now focused on visualisation of progress, and giving stakeholders the information they need without needing to get sucked into the detail.

We understand that Updatey is coming out of Beta tomorrow (Friday 17th January), so if you want to get the 40% beta community discount for the first year don’t dilly-dally.  In the mean time you can get more information from the Updatey Blog.

We’ll be adding Updatey to our New Tools section soon.

Project Management News Digest w45 2013

News DigestNew Project Collaboration Tool, Updatey in Beta

Updatey

The British RawJam team are going after 37Signals’ Basecamp space, with it’s new tool, Updatey, and judging by the Beta it looks good.

Updatey presentation is really simple, but it still packs a punch.  It’s focus is allowing the project team to visualise & track the progress of your projects, keeping new and existing team members updated both on the project timeline with milestones and the activity line.

Once you have put in your start date and some milestones your project is up and running.  You can then invite team members to join in, by posting and watching status updates and documents to the activity line.

Updatey

New PM Tool called Updatey

We’re using the Beta at present, with good first impressions, and will post a fuller review as the product develops.

Telerik Extend their Agile Project Management Reach

Telerik

Version 3.0 of TeamPulse now supports access to multiple data sources via a RESTful API

And Another Project Collaboration Tool – WorkZone

TechRepublic

Will Kelly looks at another collaboration tool, which appears to be another “me too”.

Project Managers – Use the Language of Your Audience

Business2Community

Norman Marks provides a salultory tale of the importance of communicating with your audience in their language.

The Integration of Agile and the Project Management Office

InfoQ

Peter Schmidt from ESI provides an insightful insight into the worlds of Agile and Waterfall working together in harmony for organisational benefit.

From To Do Lists to Managing Projects – The Path From Personal to Professional Management

ProjectAccelerator

An interesting observational from Lucian Ioan sees the journey of organisation:

Calendar

Get Organised

  • Know what to do and when
  • Prepare for battle
  • To mix or not to mix
  • GoPro
  • Less tools, more thinking

This is all good stuff, and if you also break the procrastination habit you’ll be suitably organised.

5 Quick Tips for Making Critical Thinking a Habit

PM Champion

  1. Have an open perspective
  2. Keep focused and avoid getting distracted
  3. Ask questions and provoke debate
  4. Learn to multi-task
  5. Control your stress

How to Make the Most of a Project Manager

Tech City News

Wise words concluding that “if you don’t employ a PM, it’s likely your project will still get delivered but at the cost of a lower profit margin, a less satisfied client and a more frazzled team. And who wants that?”.

How to Make Project Management a Learned Skill and Behaviour

TechRepublic

Will Kelly interviewed Dean Carlson, CEO of Viewpath, and Avinoam Nowogrodski, CEO of Clarizen, exploring he importance of project management becoming a learned skill and behavior for the entire project team.

3 Biggest Myths of Project Planning

Believe the myths and you are almost guaranteeing that your project will fail to meet it’s objectives.

Myth 1: “I don’t need a Project Plan

Often PMs believe that they have a PID / definition / charter document and that has sufficient information to make production of a project plan unnecessary.  Wrong!  The aforementioned document is the foundation on which to build the project management plan.  Once the project is approved, the principal responsibility of the PM is detailed research, preparation, creation & sharing of a plan.  This will guide the PM through the project execution step by step, covering all of the relevant aspects of the project (see diagram).  The plan is a wise investment by the PM.  It forms the basis of communication with the project team and broader stakeholders.

PMAdvisor_PMPContents

Myth 2: “It’s just a Gantt Chart

Wrong! The project management plan isn’t just a visual representation of the work breakdown (WHAT) with dependencies, timing (WHEN), resources (WHO) & possibly critical path.  The professional PM also needs to consider all of the other aspects so as to maximise the chances of success.  Look at the mind map above for some of the other aspects to consider.

Myth 3: “I’ve got a great plan, and it’s filed

Wrong.  The project plan is a significant investment in getting the project in order.  As such is should be a living document that the PM will use day-by-day to guide them through the execution, helping make sure that they stick to the intended path.  As and when the inevitable deviations are encountered then the plan should be updated to reflect the change, helping the PM to make necessary impact assessments.  It is also the most important communication tool for the project manager to keep their team and stakeholders abreast of progress and direction.

PM and PPM Tools – what do you recommend

PM Tool Logo CloudsWe’ve been busy updating our PM Tools pages over the last couple of weeks.

As our thoughts now turn to  what to look at next, we would love to hear about what you use to manage your projects and portfolios successfully.  Similarly if you’d like us to do the research for you either on a specific tool or in a particular category let the PM Advisor know!

What do you use for your own personal productivity while managing your projects?

What tool(s) do you use to collaborate with your project team?iStock_000010243588Small Basics

Do you recommend a fantastic enterprise level PPM for keeping a handle of your portfolio?

Have you found that perfect niche-type specialist tool to help with managing risks, or resources, for creating mind maps, or something else?

We’d love to hear from you the PM Advisor community.  We welcome your thoughts whether by email, by commenting on this post, or by voting here.

Project Management News Digest w41 2013

NewsDigestProject Management Frameworks for SMEs

Project Accelerator

More and more organisations are looking for a Framework for successful project management, and for SMEs PRINCE2 can be overkill.

Handbook of People in Project Management

A new PM book by Dennis Lock and Lindsay Scott looking at one of (and probably the most important) the 3 elements for project success – people.

UK Economy Strengthening – Signs in the Projects World

Two of the biggest indicators that the UK economy seems finally to be turning the corner to us here are:
  1. There is a steadily increasing number of PM jobs being advertised, and
  2. There are more people talking to us about now being the time to take the plunge in that big project, where would they find a good PM, and how would be the best way to apply appropriate governance to the project.
Both suggest that projects are being started, and we all know that projects are huge investments.

Flow Upgrades to Full PM Suite

The web and iOS tool has been updated with additional team functionalities.

The Power of Project Governance

An interesting insight and useful checklist from Anita Potgieter.  We’re not sure that the only project management system is Project Server 2013 though!

APM Launches The PM Channel

A great online resource with on demand PM training & development

Glossary of IT PM Terms You Should Know

TechRepublic

Wrike Raises $10m from Bain Capital for PM Tools

AllThingsDigital

New Infographic Shows the Need for a PMO

The Intersect Group

5 Mistakes You Don’t Want To Make As A PM

  1. Omission of milestones
  2. Disregarding your risk log
  3. Failing to communicate
  4. Losing sight of the big picture
  5. Not updating your calendar
5 Best Personal PM Tools
Lifehacker recently asked their readers to describe their best personal project management tool.  The top 5 were.  Some interesting surprises there..
  1. Asana
  2. Troll
  3. Microsoft OneNote
  4. Evernote
  5. Azendoo
5 Best PM Techniques to Steal
  1. Kanban
  2. Scrum
  3. GTD
  4. CCPM
  5. Kaizen
Popular iOS Mindmapping Tool iThoughts Now On OSX
iThoughtsX

Did we miss something?  Let us know.

Aha! New Roadmapping Tool for Software Products

500x195Aha! by Aha! Labs has recently come to our attention with their interesting new cloud based product management tool.

Features include: collaboration with user management, product description, change tracking, market assessment, strategic planning,  release planning, tracking & communication management, feature organisation, file sharing, messaging, roadmapping, integration with Jira, GitHub and Webhooks, and more.

There is an interesting review here at PCWorld by Tony Bradley, or you can of course check out Aha!’s website – the link is at the top of this post.  We wouldn’t be surprised to see this tool joining the specialist tools category here on PM Advisor soon.

Project Management News Digest w33 2013

Image
Trends in Project Management
Why intelligent Project Management is crucial to successful crowd funding
Trello introduces 3 “power-ups”
Namely calendar, card ageing and voting
APM BoK now available as e-book from Amazon
Weekly TWIST memo keeps client projects moving
Thing I need
When I need it,
Impact of missing it,
Silence means what,
Thank you,

Project Management News Digest w30 2013

Franklin PlannerQuantifying the Benefits of Consistent Project Management Practices
Project Management Makes Nonprofits More Agile and Effective
Project Management: Formula for Success
Yaron Sinai of Elementool introduces his 5 steps to successful projects
FranklinPlanner launch PM Forms for their popular planner system
What’s Best –  Social Task Management or PM Tools
An interesting assessment by TechRepublic
Clarizen adds 268 customers since March 2013, taking it over to 2000 worldwide
Deltek adds social tool to its popular PM Tool